Construction teams shouldn't be writing custom code in spreadsheets. We build Smartsheet solutions that match how construction actually works — submittals, RFIs, schedules, punchlists, change orders — and scale from one project to a portfolio of fifty.
Most construction firms have either over-invested in Procore-style platforms that nobody fills out, or they're running 50 projects on Excel files emailed around. Smartsheet sits in the right middle — but only if it's set up the way construction actually flows.
We design Smartsheet for the field — not for someone's idea of what the field should be using. Mobile-first inputs, real-time status, automatic reporting up to ownership.
Standardized submittal and RFI logs that work across every project in your portfolio. Automated routing, reviewer assignment, due-date tracking, and instant rollups for owner's reports.
Project-level Gantts that roll up to portfolio dashboards. Look-ahead schedules generated automatically. Milestone slip alerts before the executive review meeting, not during.
Mobile punchlist intake that field teams will actually use. Photo attachment, sub assignment, status tracking, and final closeout reports formatted for ownership delivery.
Centralized subcontractor compliance tracking. Insurance certificate expirations alert before they lapse. Prequalification packages collected via automated workflows. Audit-ready in any quarter.
Change order workflows that work as fast as the field. Mobile-friendly intake, automated routing for approval, automatic logging in the project record. No bypassed paperwork.
Owner-facing dashboards that pull from the actual project sheets — not from manual spreadsheets compiled the day before. Drillable from portfolio to project to RFI in three clicks.
Anonymized snapshots of construction-sector engagements. Specific clients available on request.
A major airport's concessions division managed insurance certificates, security badging, and lease compliance across hundreds of food-service, retail, and service vendors via a brittle spreadsheet-and-email process. We replaced it with a Control Center blueprint that provisions a tracking project per vendor with automated expiration alerts and renewal workflows.
A specialty contractor running 20+ active projects had as many different submittal log formats as project managers. We designed a single template architecture, migrated all active projects to it, and trained the PM team on the new standard. Owner reporting cycle dropped from days to hours.
A sports broadcast production team built a reusable Smartsheet folder structure for MLB broadcast productions, then expanded it to NBA, WNBA, and PWHL. We also reconstructed dashboards natively in their environment, eliminating dependency on external reporting tools.
A major university's capital projects office needed visibility across a multi-year, multi-million-dollar building program. We designed a 25-object Phase 1 architecture distinguishing public-facing project intake forms from internally-triggered recurring obligations, with staging-sheet workarounds for processes that didn't fit Smartsheet's native triggers.
Most software vendors treat construction like enterprise IT. We treat it like construction — fast decisions, mobile field reality, owners who want answers in hours not weeks.
If you're already deep in Procore, Smartsheet doesn't replace it. If you're on Excel and email, Smartsheet replaces both. If you're somewhere in between, we figure out what stays and what goes — without an 18-month migration.
Mobile forms, photo capture, fast intake. If your field team won't use it, it doesn't matter how clean the architecture is. We design for thumbs and gloves, not desks and keyboards.
The consultant who scopes your engagement is the one who builds it, trains your PMs, and stays available after launch. Project closeout is when you need support most — not when you start over with a new account rep.
Often, yes — but for different things. Procore is strong on submittals, RFIs, and document management within a single project. Smartsheet is strong on portfolio rollups, cross-project reporting, custom workflows, and the operational work happening outside the construction side of the business (HR, contracts, business development). Most of our construction clients run both, with Smartsheet handling what Procore can't.
Adoption is design, not training. We build mobile-first forms with minimal fields, photo capture, and offline-tolerant workflows. We've also seen what doesn't work — clunky multi-step forms, mandatory fields nobody knows the answer to, processes that take longer than a clipboard. We design for what the field will actually use, then train around that.
Yes — and this is one of the highest-leverage moves in construction Smartsheet. Owner-facing dashboards that pull live data from the project sheets eliminate the Friday-afternoon manual rollup, give ownership self-service visibility, and free PMs to actually manage projects.
Centralized in Smartsheet with automated expiration alerts. Insurance certificates, W-9s, prequalification packages, OSHA training records — all tracked in one place with renewal workflows that prompt before things lapse. Audit-ready in any quarter.
Most engagements are time-and-materials with a Not-To-Exceed cap. Smaller scopes (under $25K) are sometimes structured as fixed-fee. Ongoing managed support is monthly retainer. We'll give you a real number from a discovery call — not a brochure rate sheet.
Both. Training is included in most implementation engagements and is also available standalone. We tailor sessions to the roles in a construction org — PMs, superintendents, project engineers, ownership — and to the actual environment we built, not generic Smartsheet content.
Whether you're already deep in Smartsheet or just exploring whether it's right for your organization — we'll listen first and tell you honestly what we'd recommend.
Pick a time that works. We'll come prepared with questions about your workflows and walk away with a clear next step.
Quick question, project scoping, or RFI? Drop us a line — submissions land directly in our Smartsheet, no black hole.